You will not be able to save changes to a record without one date field entered. Keep in mind: entering a Year is good, entering a Month and Year is better, entering a Month, Day, and Year is outstanding.
If the activity you are recording occurs on one day:
You only need to enter the data for “End Date or Single Day Activity”.
If the activity you are recording occurs over multiple years:
For example, you may have served as the President of an advisory board for three years. Many screens have the ability to enter a Start and End date. If the “End Date or Single Day Activity” is left blank, the report will read “January 1, 2015 – present” and appear on every report until an “End Date or Single Day Activity” has been entered.
Publications Screen:
Each time your publication status changes you must also update the date fields that apply to that status. If you update the publication status, you must update the applicable date range for accurate reporting.
- Expected Date of Submission If your publication has a Current Status of “In Progress”, enter a date in these fields.
- Date Submitted If your publication has a Current Status of “Submitted” or “Revising to Resubmit”, enter a date in these fields.
- Date Accepted If your publication has a Current Status of “Accepted”, enter a date in these fields.
- Date Published or Date to be Published if “In Press” If your publication has a Current Status of “In Press” or “Published, enter a date in these fields. This also includes Online Publications or E-Pubs.
Contracts, Grants, Fellowships and Sponsored Research Screen:
Each time your contract, grant, fellowship or sponsored research changes you must also change the Current Status. To start, all entries must have a Date Submitted for Funding, this is a required field.
- For a Current Status of “Pending” ONLY fill out the Date Submitted for Funding, no other date fields should be completed.
- For a Current Status of “Not Funded”, use the Date Not Funded fields.
- For a Current Status of “Awarded”, use the Date Funding Awarded, Start Date of Funding, and End Date of Funding.
If you have additional questions about the date fields, please contact our support team at AI-Support@psu.edu.