AI currently supports Internet Explorer, Firefox, Safari, and Chrome fully.
The Pasteboard is limited to 4000 bytes of data, as this is the maximum amount of data that can be stored in a single cookie. If you are looking to paste text that exceeds this limit, only copy specific sections of the text into the Pasteboard, work with the text, and then paste in additional text. Alternatively, you can copy the text from your Word document directly into the relevant field in AI.
Membership in professional and learned societies is recorded on the Professional Memberships screen in the Research and Creative Accomplishments section. Duties performed as a member
Duties performed as a member of a professional or learned society are to be recorded on the External Service screen as Service to the Profession (e.g., offices held, committee work, and other responsibilities).
Recording activities in this way is not viewed as a duplication.
The options for the “Current Status” field on the Contracts, Grants, Fellowship and Sponsored Research screen are set by the Vice Provost of Academic Affairs for consistency across the University.
Definitions of Current Status:
- Awarded – Fully processed financial award
- Pending – Submitted proposal that is awaiting funding status from sponsor
- Not Funded – Notification received from Sponsor or principal investigator that proposal was not funded
- Purged – Proposal has been marked as Not Funded due to pending status of three years or more
- Withdrawn – Proposal has been marked as Not Funded and Withdrawn by action of the principal investigator
You will not be able to save changes to the record without at least one date field entered.
If your records are not reporting:
If you have records that were created in the past that do not have a date entered, this publication will not print on any reports.
If the activity you are recording occurs over multiple years:
For example, you may have served as the President of an advisory board for three years. Many screens have the ability to enter a start and end date. If the “End Date” is left blank, the report will read “January 1, 2015 – present” and appear on every report until an “End Date” has been entered.
Each time your publication status changes you must also update the date fields that apply to that status.
- Expected Date of Submission If your publication is a Work In Progress, enter a date in these fields.
- Date Submitted If your publication has been submitted, enter the date of submission in these fields.
- Date Accepted If your publication has been submitted, enter the Month and Year of acceptance in these fields.
- Date Published or Date to be Published if “In Press” If your publication is “In Press”, enter expected date of publication. If your publication has been published, enter the publication date in these fields.
If you update the publication status, you must update the applicable date range for accurate reporting.
If you have additional questions about Date fields, please contact your University Administrators at L-AI-Support@lists.psu.edu.
The NIH and NSF Biographical Sketch Reports rely on the label for the Biosketch that is selected in the “Additional Filters” step of the report criteria to determine which Biosketch records to use. If this field is left blank, the report will generate a Biosketch for each applicable record the user has. Choose the label for the Biosketch report you would like to generate.
You can get a complete list of current users on the Current Users page.
World Campus courses which are marked as “Resident Instruction” will be uploaded automatically. Continuing Education courses offered in the Non-Credit Registration (NCRR) system, including “all credit” courses, do not automatically flow into the AI system at this time and will need to be manually entered. Efforts to automate this data are in progress.
Discrepancies in course numbers happen from time to time because the courses have been set up incorrectly at the department level, thus insuring they do not match university records. Report discrepancies to the AI support staff person in your department so you can correct your record.
Discrepancies in enrollment data for the same class occur because the Courses Taught data comes from the Budget Office and represents the official number of students enrolled in the class after the drop/add period. The SRTE data comes from the Schreyer Institute and represents the actual number of students who completed the class. These two data sets are not cross-checked, and small numerical discrepancies are not a concern. Report large discrepancies to the AI support staff person in your department.