First and foremost the Non-Tenure Line Faculty Promotion Dossier (NTLFPD) only goes to the Dean of your college, where the University Dossier goes up to the Vice Provost for Faculty Affairs Office.

Other differences are in the reporting structure, see below for details.

NTLFPD has a cover sheet.

NTLFPD does not have a section for sabbaticals on the biographical data page.

NTLFPD The Scholarship of Teaching and Learning divider page is different than the University Dossier. The below items are on the NTLFPD report:

• Bullet 3 is “Concise compilation of results of student feedback from multiple sources, documented evaluation of candidate’s programs, activities, and skills in relating to clientele. At the discretion of each Dean/Chancellor, grade distributions, and mean grade point averages may also be listed here”. Where the University Dossier is “Concise compilation of results of student feedback from multiple sources, documented evaluation of candidate’s programs, activities, and skills in relating to clientele”
• Bullet 6 is “Description of new courses and/or programs developed, including service learning and outreach courses”. Bullet 6 on the University Dossier is “Supervision of, and membership on, graduate and…”  this bullet was moved to number 8 on the NTLFPD.
• Bullet 7 is “Description of New Methods of Teaching established courses and/or programs” where bullet 7 on the University Dossier is “Faculty input concerning the evaluation of teaching effectiveness…” and this was moved to bullet 10 on the NTLFPD.
• Bullet 9 is “Professional development activities related to your teaching responsibilities”
• Bullet 13 is “Student comments from such sources as student evaluations, formal interviews, or exit surveys. The findings should be presented either by a summary statement that conveys the students’ sense of strengths and weaknesses, or by a randomly selected set of comments prepared by the department head or delegate”
• Bullet 14 is “Selected syllabi from courses taught in the past five years (at least two and no more than three)”

NTLFPD does not have  “The Patient Care and The Scholarship of Patient Care “ section as the College of Medicine is using the University Dossier report for their Non-Tenure Line Faculty Promotion reports.

NTLFPD divider for “The Scholarship of Research and Creative Accomplishments” is different than the University Dossier.The below items are on the NTLFPD:

• Bullet 4 is “Professional development activities related to your job description” where bullet 4 on the University Dossier is “Description of outreach or other activities…”
• The 10^th and 12^th bullet on the University Dossier was moved to the Teaching Section of the NTLFPD

NTLFPD divider for “Service and The Scholarship of Service to The University, Society, and The Profession” is different.

• Bullet 3, “Service to Society” has 9 items in the list; #7 is “Consulting and/or advising to any non-disciplinary group” and  #8 is “Service to enhance diversity, equity, inclusion, and belonging”. On the University dossier #7 is “Service to enhance diversity, equity, inclusion, and belonging”
• Bullet 4, “Service to the disciplines and to the profession” has 6 items in the list; #4 is “Editorial responsibilities” and #5 is “Grant Evaluations”

If you have any questions about either of these two reports, please, email us at AI-Support@psu.edu

How do I enter my publication if it was published on line first?

If the publication is currently only published online: Enter the date that the publication appeared online under ‘Date Published or Date to be Published if “In Press”’ and note that this is an online publication in the ‘Comments’ field. Any other details about the publication can also be entered in the ‘Comments’ field at your discretion.

If the publication will subsequently be printed in hard copy:Once it is printed in hard copy, change the publication date under ‘Date Published or Date to be Published if “In Press”’ to the hard copy print date and adjust the reference to the online publication in the ‘Comments’ field (i.e. change to ‘Appeared as an online publication on insert date ahead of print publication.’).

There are 4 Narrative Statement screens available University wide and they are designed to go to specific reports.

• Narrative Statement for Annual Review – to be used to create “Annual Review” report
• Narrative Statement for Non Tenure Line Faculty Promotion Review – to be used to create the “Non Tenure Line Faculty Promotion Dossier” report
• Narrative Statement for P&T Review – to be used to create the “University Dossier” report
• Narrative Statement for Post-Tenure Review – to be used to create the Post Tenure report with the University Dossier.

If your college has other Narrative Statement screens, please check with your Activity Insight Administrator for more information.

Where would you suggest a faculty member inter in their AI record where they mentored a colleague? This should be entered under “Internal to PSU” or “External to PSU”.

Be sure to identify the Area of Service and Service Type, if one of the options do not fit what you are looking for choose “Other” and fill out the Explanation of “Other” field.

I supervised a student who was an author on my publication, how do I identify them in Activity Insight for my reports to appear correctly?

On the Publications screen, under Authors, the candidate should select “Supervised Student Author” from the “Role” field and select “Graduate Student”, “Postdoctoral”, or “Undergraduate Student” from the “Author Status” field.  When the report is generated the student will appear like so: N. M. Gampe (Supervised Student Author – Graduate Student).

If you do not select an “Author Status” the student will appear like so: N. M. Gampe (Supervised Student Author).

The candidate should select one “Role” for them self, if applicable, Author, Co-Author, Co-Editor, Contributor to Edited Volume, Editor, Primary Author, Secondary Author or Translator. And they should enter the % Contribution (note: the % Contribution only appears for the Candidate, it does not appear for the other Authors).

How do I update the locked Contracts, Grants, Fellowships, and/or Sponsored Research records in Activity Insight?

We import this data every Monday. To keep the University data accurate across the record is locked on import. Please go to MyResearch Portal, SIMS, or contact your Research Administrator if the record needs to be corrected.

If the record is Pending you can change it to Not Funded in the MyResearch Portal. If the record is Pending and it has been Awarded you must contact your Research Administrator.

Links:
MyResearch Portal
Research Administrators

Note: This FAQ is for Staff members that are setting up the course(s) in LionPATH, Faculty do not have the ability to make this correction.

The “% Responsibility” data listed in Activity Insight comes from the ‘Load Factor’ field in LionPATH.  If ‘Load Factor’ is not completed correctly, or at all, in LionPATH then the % Responsibility data will not appear in Activity Insight.

QUESTION: Where do I find the ‘Load Factor’ field in LionPATH?

ANSWER: Go to ‘Meetings’ (second tab on the top). Scroll down to ‘Meeting Pattern.’ Underneath ‘Meeting Pattern’ is a section called ‘Instructors for Meeting Pattern’ (see Image 1 below).

Image 1: (click on image to make it bigger)

The ‘Instructors for Meeting Pattern’ section has two tabs.

Assignment: The first tab, ‘Assignment,’ is where you enter the name of the instructor(s) and teaching assistant(s) for the course. Each section must have at least ONE PRIMARY INSTRUCTOR assigned with ‘Post Access’ to grades.

Workload: After you enter the Primary Instructor on the Assignment tab click on the second tab called ‘Workload’ (see Image 2 below) and enter the ‘Load Factor’ for each Instructor(s) in the ‘Load Factor’ field. Note that the TOTAL of all instructors must equal 100.00. If a single instructor exists, enter 100.00. If multiple instructors exist, be sure to break out the total as appropriate across all the instructors so that the total of all instructors equals 100.00.

Image 2: (click on image to make it bigger)

For more information visit the LionPATH Online Library Tutorials:  https://tutorials.lionpath.psu.edu/Publishing%20Content/PlayerPackage/data/toc.html

The User Interface was optimized for 1366×768 resolution. However, on some screens, if you have a DSA (the boxes where you can add additional Authors, Presenters, Collaborators, etc.) with a lot of fields in it, it can cause the screen to be wider than usual. We will be reviewing our screens to see how we can modify these DSA fields so they do not make the screen wider.

Any questions, please, contact the AI Support Team at L-AI-Support@lists.psu.edu