The job description is required for promotions occurring in Academic Year 2024-25 and beyond. In preparation for the 2024-2025 review period there is a new screen called “Job Description – Non-Tenure-Line Faculty Only” that can be used. This data will only appear in the Non-Tenure-Line Faculty Promotion Dossier, above the Narrative Statement section and should be no more than 500 words.

A section of the 2023-2024 Non-Tenure-Line Administrative Guidelines state, “The academic unit head, or supervisor if the faculty member is not located in an academic campus/department/division/school, must draft a position description for each faculty member and obtain input on that description from the faculty member no later than the conclusion of the academic year prior to the individual’s promotion review year.”

Please see the Non-Tenure-Line Administrative Guidelines here: https://facultyaffairs.psu.edu/promotion-and-tenure/

If you go to Reports page in Activity Insight, click on the name of the report. Underneath the title on the top left you will see a link that says Download this report’s template, if you click on that you will get a Word document that shows you what screens and fields are being used to create the report. This method works for all reports.

When your name is changed we do not get a notification from HR, please reach out to us to have it updated in Activity Insight.

However, you also need to tell us if you want your new name to be updated in your past records. For example, on 11-1-2022 my name officially changed to Jane Doe, I want all of my Publications prior to 11-1-2022 to be changed to Jane Doe as well, other wise my former name will remain in Activity Insight prior to 11-1-2022.

Any questions about this process or if you need to open a request, email us at AI-Support@psu.edu

If you go to Reports page in Activity Insight, click on the name of the report, in this case the University Dossier. Underneath the title on the top left you will see a link that says Download this report’s template, if you click on that you will get a Word document that shows you what screens and fields are being used to create the report. This method works for all reports.

This is correct and not a glitch. We only received the Median and Mode for Spring 2021. What can you do?

• You can leave the table as it is.
• You can delete the columns 1-7.
• Or you can fill out the information once your report is generated to Word. However, entering the data is NOT REQUIRED.

If you have any further questions, email the support team at AI-Support@psu.edu

First and foremost the Non-Tenure Line Faculty Promotion Dossier (NTLFPD) only goes to the Dean of your college, where the University Dossier goes up to the Vice Provost for Faculty Affairs Office.

Other differences are in the reporting structure, see below for details.

NTLFPD has a cover sheet.

NTLFPD does not have a section for sabbaticals on the biographical data page.

NTLFPD The Scholarship of Teaching and Learning divider page is different than the University Dossier. The below items are on the NTLFPD report:

• Bullet 3 is “Concise compilation of results of student feedback from multiple sources, documented evaluation of candidate’s programs, activities, and skills in relating to clientele. At the discretion of each Dean/Chancellor, grade distributions, and mean grade point averages may also be listed here”. Where the University Dossier is “Concise compilation of results of student feedback from multiple sources, documented evaluation of candidate’s programs, activities, and skills in relating to clientele”
• Bullet 6 is “Description of new courses and/or programs developed, including service learning and outreach courses”. Bullet 6 on the University Dossier is “Supervision of, and membership on, graduate and…”  this bullet was moved to number 8 on the NTLFPD.
• Bullet 7 is “Description of New Methods of Teaching established courses and/or programs” where bullet 7 on the University Dossier is “Faculty input concerning the evaluation of teaching effectiveness…” and this was moved to bullet 10 on the NTLFPD.
• Bullet 9 is “Professional development activities related to your teaching responsibilities”
• Bullet 13 is “Student comments from such sources as student evaluations, formal interviews, or exit surveys. The findings should be presented either by a summary statement that conveys the students’ sense of strengths and weaknesses, or by a randomly selected set of comments prepared by the department head or delegate”
• Bullet 14 is “Selected syllabi from courses taught in the past five years (at least two and no more than three)”

NTLFPD does not have  “The Patient Care and The Scholarship of Patient Care “ section as the College of Medicine is using the University Dossier report for their Non-Tenure Line Faculty Promotion reports.

NTLFPD divider for “The Scholarship of Research and Creative Accomplishments” is different than the University Dossier.The below items are on the NTLFPD:

• Bullet 4 is “Professional development activities related to your job description” where bullet 4 on the University Dossier is “Description of outreach or other activities…”
• The 10^th and 12^th bullet on the University Dossier was moved to the Teaching Section of the NTLFPD

NTLFPD divider for “Service and The Scholarship of Service to The University, Society, and The Profession” is different.

• Bullet 3, “Service to Society” has 9 items in the list; #7 is “Consulting and/or advising to any non-disciplinary group” and  #8 is “Service to enhance diversity, equity, inclusion, and belonging”. On the University dossier #7 is “Service to enhance diversity, equity, inclusion, and belonging”
• Bullet 4, “Service to the disciplines and to the profession” has 6 items in the list; #4 is “Editorial responsibilities” and #5 is “Grant Evaluations”

If you have any questions about either of these two reports, please, email us at AI-Support@psu.edu

You need to have the “Development Area” completed before it will appear in your reports.

Why did we do this? Faculty and administration requested that the professional development for teaching appeared in the teaching section and their professional development for research appeared in the research section. The only way we could make that happen was by making Development Area a required field.

Side note: I would like to remind you, when pulling your University Dossier for P&T or your Non-Tenure Track Faculty Promotion Dossier Teaching and Service only pulls data that falls in the start and end date of your report run dates. So if you run your report for 2018 to 2022 only the records with a year of 2018, 2019, 2020, 2021, and 2022 will pull into your report. For annual reviews, it will only pull records with that year in all sections (if your college has added that screen to their reports).

If you have any further questions or concerns, please, contact the Support Team at AI-Support@psu.edu.

How do I enter my publication if it was published on line first?

If the publication is currently only published online: Enter the date that the publication appeared online under ‘Date Published or Date to be Published if “In Press”’ and note that this is an online publication in the ‘Comments’ field. Any other details about the publication can also be entered in the ‘Comments’ field at your discretion.

If the publication will subsequently be printed in hard copy:Once it is printed in hard copy, change the publication date under ‘Date Published or Date to be Published if “In Press”’ to the hard copy print date and adjust the reference to the online publication in the ‘Comments’ field (i.e. change to ‘Appeared as an online publication on insert date ahead of print publication.’).